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Rules of the Road

Refunds, Cancellations & Stuff to Know


Booking Times

Each PIC-NIC service lasts 3 hours. We suggest the following start times: 10:00AM, 2:00PM, 6:00PM. However, we are flexible. Each PIC-NIC includes the agreed upon list of deliverables displayed in the product list. Your artist will arrive approximately 30 minutes prior to set up your experience.


A $175 non-refundable deposit is required to schedule your picnic. Once scheduled, changing your date will require a $125 new picnic fee.


In Santa Rosa Beach, we operate at public beach accesses linked here. Therefore, space is limited and subject to change with county regulations and turtle nesting. Due to the limited nature of permits, please offer us 2 access choices so we will be able to purchase a permit when it is available. If you are staying at the beachfront property or are the homeowner of the beachfront property, we will be able to operate on your beachfront property with written homeowner consent and a convenience fee will apply.


Please review our refund and cancelation policies here. Refunds do not include the deposit and any additional costs for permits. Full refunds will not be issued due to the cost of permitting. Call 404-692-3144 for more information.

Beach Rules


  1. NO glass on the beach: wine bottles, beer bottles, food containers, decor items, etc.

  2. NO lights on the beach during turtle nesting season (May-October)

  3. NO exploding confetti or latex balloons are allowed at our bonfires due to the harmful nature to our beach environment. Please consider other options for your celebrations. 

  4. NO floating lanterns or fireworks as they are unlawful in the state of Florida. 

  5. Leave No Trace. Please help us leave the beach cleaner than we found it by picking up garbage and using the provided trash cans during your bonfire. 

For Events with 30 or More People


Please note all events with 30 or more guests will require a Special Event Permit from the county in addition to the beach bonfire permit.​​ We are happy to help you with this. If you would like to add any vendors or are currently working with other vendors for food or event planning, please let us know. If you are looking for those options, we would love to assist in any way we can. 

Permits and Locations


Beach picnics with flame-bearing candles require a bonfire permit that our team is responsible for obtaining from the county and SWFD. These permits are purchased within a 2-week window before the event. Walton County will not allow for bonfire permits to be purchased in advance without a Special Event Permit. We aim to purchase all the necessary permits for your desired location as soon as it is available, however,  these permits may be sold out and are based on availability through the county.  Please consider a first and second choice for your location and flexible dates to give us a better chance at getting your first choice.


We want everyone to have the best possible experience with us. 

We will gladly move your picnic to a new date. However, please note the following:


If you would like a refund due to weather, you must notify us by noon (12pm) one business day before your picnic. When doing so, anticipate that we will provide a refund, minus the deposit.


Of course, we would always invite you to re-book. Doing so, may be subject to availability. Additionally, some locations (such as Walton County, will charge a new permitting fee of $125 to move your picnic to a new date.

Turtle Nests

Turtle nests may pop up during the nesting season, May - October. Should a turtle nest block your beach use, we will move your beach picnic to the next available beach access with a $125 temporary permit fee and any additional permitting fees that may apply. Moving due to turtle nests does not grant a refund.


Should you have to cancel your picnic reservation, please let us know 1 business day prior to your reservation by calling our office at 404-692-3144 or emailing All picnics include a $175 deposit. You may pay the $175 deposit to hold your reservation. Balance must be paid 2 days prior to your reservation. If you decide to cancel a refund will be granted minus the deposit. Cancelations must be done 1 business day before to be eligible for a refund. Refunds are not granted on the same day as your picnic.


One frequently asked question is:  can I bring my own food? Of course! Just let us know that's your preference.

The customer is responsible for the return of all materials in good condition or will be billed for the cost of each item. Pic-Nic is not responsible for any accidental injury while using picnic equipment.